Privacy Policy
Effective Date: 07/29/2026
Our Commitment to Your Privacy
Yuma Co (“Yuma Co,” “we,” “us,” or “our”) is committed to protecting the privacy and personal information of our website visitors, students, families, educators, group leaders, and partners.
This Privacy Policy explains how we collect, use, store, and share personal information when you visit yumaco.org, communicate with our team, register for a program, or participate in a Yuma Co educational travel experience.
This Privacy Policy applies to personal information collected through our website, email communications, online forms, social media pages, phone calls, messaging platforms, and other online and offline interactions with Yuma Co.
If you choose not to provide certain personal information that is reasonably required for a program or service, we may be unable to provide requested information, complete enrollment, or provide travel services.
Personal Information We Collect
“Personal Information” means information that identifies, relates to, describes, or can reasonably be associated with an individual.
Depending on your relationship with Yuma Co, we may collect the following types of information:
Contact and Identification Information
Full name
Email address
Phone number
Mailing address
Country of residence
Date of birth
Citizenship information
Preferred language
Parent or guardian information
Emergency contact information
School and Program Information
For students, educators, and group leaders, we may collect:
School or organization name
Teacher or group leader name and contact information
Grade level or student age
Program preferences
Trip interests
Enrollment information
Group size information
Communication records related to trip planning
Travel Information
When required to organize international educational travel, we may collect:
Passport information
Passport copies
Visa information
Travel documents
Flight information
Accommodation preferences
Insurance information
Emergency travel details
Health and Safety Information
To help ensure participant safety, we may collect limited health-related information, including:
Medical conditions relevant to travel participation
Allergies
Dietary restrictions
Medication information
Emergency medical information
Accessibility requirements
Other information needed to safely participate in activities
This information is only collected when necessary for the operation of our programs and participant safety.
Payment Information
When purchasing services or registering for programs, we may collect:
Billing information
Payment details
Transaction records
Payment information is processed through third-party payment providers. Yuma Co does not store complete credit card numbers.
Website and Technical Information
When you visit yumaco.org, we may automatically collect certain technical information, including:
IP address
Browser type
Device information
Operating system
Website pages visited
Time spent on pages
Website interaction data
Cookies and similar tracking technologies
This information helps us improve website functionality, understand visitor behavior, and improve our services.
Photos and Video Recordings
During Yuma Co programs and events, photos, videos, and other media may be collected.
These materials may be used for:
Program documentation
Safety records
Educational purposes
Marketing and promotional materials
Where required, appropriate consent will be obtained from participants, parents, or guardians before public use of identifiable images or recordings.
How We Collect Personal Information
We collect Personal Information in several ways:
Directly From You
We collect information when you:
Request information about a program
Contact our team
Complete an inquiry form
Register for a trip
Submit required travel documents
Complete participant forms
Communicate with us through email, phone, WhatsApp, or other messaging platforms
Through Our Website
We may collect information when you:
Submit forms on yumaco.org
Subscribe to updates or newsletters
Request information about our programs
Interact with website features
We may use cookies, analytics tools, and similar technologies to understand website usage and improve our services.
From Schools, Organizations, and Group Leaders
When coordinating group travel, we may receive participant information from:
Schools
Teachers
Program coordinators
Authorized group leaders
Parents or legal guardians
We only use this information for purposes related to planning, organizing, and safely operating Yuma Co programs.
From Service Providers and Partners
We may receive information from trusted third parties involved in providing our services, including:
Travel partners
Transportation providers
Accommodation providers
Activity operators
Insurance providers
Payment processors
These parties only provide information necessary to support the delivery of requested services.
Through Third-Party Platforms
We may receive limited information from platforms we use for communication, marketing, or website functionality, including:
Social media platforms
Website analytics providers
Advertising platforms
Scheduling and communication tools
Information collected through these platforms is handled according to this Privacy Policy and the privacy policies of those third parties.
How We Use Personal Information
Yuma Co uses Personal Information for legitimate business purposes, including providing safe, reliable, and meaningful educational travel experiences.
We may use Personal Information to:
Provide and Manage Our Programs
Process trip inquiries and registrations
Communicate with students, families, educators, and group leaders
Plan and coordinate educational travel experiences
Arrange transportation, accommodations, activities, and other travel services
Provide customer support before, during, and after trips
Maintain required operational and safety records
Support Participant Safety
We may use participant information to:
Prepare for medical needs, allergies, dietary requirements, or accessibility needs
Contact emergency contacts when necessary
Coordinate emergency assistance or medical care
Share relevant safety information with authorized staff and service providers
Health and safety information is only accessed by individuals who need that information to support participant well-being.
Improve Our Services
We may use Personal Information to:
Improve our website, programs, and customer experience
Understand participant interests and preferences
Analyze website usage and program effectiveness
Maintain security and prevent misuse of our services
Evaluate and improve communication with families and partners
Communicate With You
We may contact you through:
Email
Phone calls
Text messages
WhatsApp or other messaging platforms
Website communication tools
Communications may include:
Program updates
Enrollment information
Travel preparation materials
Important safety notices
Customer service responses
Information about future Yuma Co programs
You may unsubscribe from promotional communications at any time.
Marketing and Advertising
With appropriate permissions and as allowed by applicable law, we may use Personal Information to:
Share information about Yuma Co programs and experiences
Send newsletters or updates
Understand which programs may be relevant to you
Measure the effectiveness of marketing campaigns
We may use third-party services such as website analytics and advertising platforms to understand website traffic and improve our outreach.
How We Share Personal Information
Yuma Co does not sell personal information.
We may share Personal Information only when necessary to operate our programs, provide requested services, maintain safety, or comply with legal obligations.
Schools, Educators, and Group Leaders
For school and group programs, we may share necessary information with authorized:
Teachers
School administrators
Group leaders
Chaperones
This allows them to help coordinate participation, communication, and student safety.
Travel and Activity Partners
To provide educational travel experiences, we may share necessary information with trusted partners, including:
Transportation providers
Hotels and accommodations
Local guides
Activity providers
Educational partners
Insurance providers
These partners receive only the information needed to provide their services.
Service Providers
We may share information with companies that help us operate our business, including:
Website hosting providers
Payment processors
Customer relationship management systems
Email and communication platforms
Scheduling tools
Marketing and analytics providers
These providers are permitted to use Personal Information only for the purposes of providing services to Yuma Co.
Legal Requirements
We may disclose Personal Information when necessary to:
Comply with applicable laws or regulations
Respond to lawful requests from government authorities
Protect the safety, rights, or property of Yuma Co, our participants, or others
Investigate fraud, misuse, or security concerns
Enforce our agreements and policies
Business Transfers
If Yuma Co is involved in a merger, acquisition, restructuring, or sale of assets, Personal Information may be transferred as part of that transaction. We will take reasonable steps to ensure that personal information continues to receive appropriate protection.
Privacy of Students and Minors
Yuma Co provides educational travel experiences that may involve participants under the age of 18.
We take additional care when collecting and using information about minors.
Parent and Guardian Consent
When required, Yuma Co collects information about students only with appropriate authorization from a parent, guardian, school, or authorized organization.
Parents and guardians may be required to provide consent for:
Program participation
Collection of safety and medical information
International travel documentation
Photography and video use
Student Information Protection
Yuma Co does not sell student information or use student information for unrelated advertising purposes.
Student information is collected only when reasonably necessary for:
Trip planning
Safety management
Communication
Educational programming
Legal or operational requirements
Access to student information is limited to Yuma Co staff, partners, and authorized individuals who need the information to perform their responsibilities.
Sensitive Personal Information
Certain information, such as medical information, dietary requirements, and emergency details, may be considered sensitive personal information.
Yuma Co may collect this information when necessary to:
Protect participant safety
Provide appropriate accommodations
Support emergency response
Coordinate travel requirements
We take reasonable steps to protect sensitive information and only share it with individuals who need access for safety or operational purposes.
Cookies and Tracking Technologies
Yuma Co may use cookies and similar technologies to improve website functionality and understand how visitors use yumaco.org.
Cookies may help us:
Remember website preferences
Analyze website traffic
Improve website performance
Understand visitor interests
Measure marketing effectiveness
You may adjust your browser settings to limit or disable cookies. However, some website features may not function properly if cookies are disabled.
Third-Party Websites and Services
Our website may contain links to third-party websites, services, or resources.
Yuma Co is not responsible for the privacy practices, security, or content of third-party websites.
We encourage you to review the privacy policies of any external websites you visit.
Data Security
Yuma Co uses reasonable administrative, technical, and organizational safeguards to protect Personal Information from:
Unauthorized access
Loss
Misuse
Alteration
Disclosure
While we take reasonable precautions, no internet transmission or electronic storage system can be guaranteed to be completely secure.
Data Retention
Yuma Co retains Personal Information only for as long as necessary to:
Provide requested services
Maintain safety and operational records
Comply with legal obligations
Resolve disputes
Enforce agreements
When information is no longer needed, we take reasonable steps to securely delete or anonymize it.
Your Privacy Rights
Yuma Co respects your right to understand and control how your Personal Information is collected and used.
Depending on your location and applicable privacy laws, you may have certain rights regarding your Personal Information, including:
Right to Access
You may request information about the Personal Information we hold about you, including how it is used and shared.
Right to Correct
You may request that inaccurate or incomplete Personal Information be corrected.
Right to Delete
You may request deletion of your Personal Information, subject to certain exceptions, including when we need to retain information to:
Complete a service you requested
Maintain safety records
Comply with legal obligations
Resolve disputes
Enforce agreements
Right to Withdraw Consent
Where we rely on your consent to process Personal Information, you may withdraw that consent at any time.
Right to Opt Out of Marketing
You may choose not to receive promotional communications from Yuma Co by:
Clicking the unsubscribe link in marketing emails
Contacting us directly
Updating your communication preferences where available
Please note that even if you opt out of marketing communications, we may still contact you regarding active registrations, payments, travel arrangements, safety matters, or other service-related information.
Exercising Your Rights
To make a privacy request, please contact us using the information listed in the “Contact Us” section below.
We may ask you to verify your identity before completing a request to help protect your Personal Information.
Special Notice for California Residents
This section applies to residents of California and supplements the information provided in this Privacy Policy.
Under the California Consumer Privacy Act (“CCPA”) and other applicable California privacy laws, California residents may have additional rights regarding their Personal Information.
Categories of Personal Information We Collect
Depending on your interactions with Yuma Co, we may collect categories of information including:
Identifiers, such as name, email address, phone number, and address
Customer records, such as registration information and payment details
Characteristics protected under applicable laws, such as age or date of birth
Internet or electronic network activity, such as website usage data
Professional or educational information, such as school affiliation or group information
Health or safety-related information when necessary for travel participation
Travel information, including passport or itinerary details
Use of Personal Information
We may use Personal Information for business purposes including:
Providing educational travel services
Processing registrations and payments
Communicating with participants and families
Coordinating travel arrangements
Maintaining participant safety
Improving our website and services
Preventing fraud and protecting our operations
Marketing and measuring program interest
Sharing of Personal Information
Yuma Co may share Personal Information with categories of third parties such as:
Service providers
Payment processors
Website and technology providers
Travel and activity partners
Schools and authorized group leaders
Professional advisors
Government authorities when legally required
Yuma Co does not sell Personal Information.
California Residents Under Age 16
Yuma Co does not knowingly sell the Personal Information of individuals under the age of 16.
If you believe that a child has provided Personal Information without appropriate authorization, please contact us so we can review and address the situation.
California Privacy Requests
California residents may request access to, correction of, or deletion of their Personal Information.
To submit a request, contact:
Email: [Insert Privacy Email Address]
Please include:
Your name
Contact information
The nature of your request
Any information needed to help us verify your identity
We will respond to verified requests within the timeframes required by applicable law.
Yuma Co will not discriminate against individuals for exercising their privacy rights.
Children Under 13
Yuma Co programs may involve students under the age of 13.
We do not knowingly collect Personal Information from children under 13 without appropriate authorization from a parent, guardian, school, or authorized organization where required.
If a parent or guardian believes that a child has provided Personal Information without appropriate consent, they may contact us and request that the information be reviewed or deleted.
International Data Transfers
Yuma Co operates educational travel experiences that may involve participants from different countries and travel to international destinations, including the Dominican Republic.
As a result, Personal Information may be processed or stored in locations outside your country of residence.
We take reasonable steps to ensure Personal Information receives appropriate protection regardless of where it is processed.
Changes to This Privacy Policy
Yuma Co may update this Privacy Policy periodically to reflect changes in:
Our services
Business operations
Technology
Legal requirements
When changes are made, we will update the “Effective Date” at the top of this page.
Where required by law, we will provide additional notice or obtain consent before significant changes take effect.